CLOSED: Membership & Training Coordinator

Job Title: Membership & Training Coordinator
Hours: Full Time (Monday-Friday, 9AM-5PM)
Term: Full-Time Permanent
Direct Report: Operations Manager
Rate of Pay: $20/hr starting - negotiable after 3 months
Location: 1-617 Windmill Road, 2nd Floor, Dartmouth, Nova Scotia (Local 849 office)

Deadline to Apply: 11:59 p.m. AST on March 12 March 31, 2023

Based in Dartmouth, Nova Scotia, I.A.T.S.E. (International Alliance of Theatrical Stage Employees and Moving Picture Technicians) Local 849 is hiring for the new position of Membership and Training Coordinator. This is an exciting and dynamic role that relates both to the film and television production industry as well as the trade union movement.

As the successful candidate, you will be part of a small team working in a collaborative environment to help serve over 450 members who work in behind-the-scenes technical occupations in the film and television industry in all three Maritime provinces.

 Duties and Responsibilities

• Provide general reception support including greeting guests, answering phones, directing messages, and talking with the public
• Communicate dues payment reminders to members via email, phone call, or text
• Administer all aspects of the membership process including but not limited to receiving applications, reinstatements, expulsions, withdrawals, retirements, transfers, and new member ballots
• Provide appropriate forms to individuals as required and receive and process fees and paperwork on an ongoing basis
• Maintain up-to-date member and referral records as they pertain to licenses, special documents, resume information, availability, and other information as needed
• Provide administrative support with regard to Set Etiquette Courses and other training activities
• Coordinate & track reimbursement for members with regard to training activities
• Assist in the research,  development, administration, and presentation of new and existing training courses
• Undertake any other duties and special projects as directed by the Executive Board or Operations Manager

Essential Qualifications 

• Excellent verbal and written communication skills
• Exemplary time management and logistical skills
• The ability to communicate effectively with members, other industry professionals, and the general public
• Self-motivated and able to work effectively on solo projects as well as team pursuits
• Strong aptitude for organization, accuracy, and attention to detail
• Production industry or related entertainment industry experience required

Valuable Qualifications

• Completion of a related community college program, university degree or equivalent experience
• Able to problem-solve in an innovative and creative manner
• Thorough working knowledge of the MailChimp and Google platforms, including Gmail, Google Forms, Calendar, Drive, Docs, Sheets, and Slides
• Fluency in written and spoken French language

Schedule and Compensation

• The position of Membership and Training Coordinator is a full-time permanent position with a standard work week, however, due to the nature of the industry flexible work hours may sometimes be necessary.
• The remuneration package includes health benefits, life insurance, matching RRSP contributions, vacation time, personal/sick leave, and other entitlements. The position is paid hourly and the starting wage is $20.00/hr for the duration of the probationary period.
• The position will commence as soon as possible based on the successful applicant’s schedule. A probationary period of 3 months will be in effect followed by a performance review, an opportunity to renegotiate the hourly wage, and annual performance reviews will follow.
• A valid driver’s license and reliable transportation are highly recommended for this position. 

Summary

As a key member of a small team, adaptability and an aptitude for multitasking are absolutely essential. The film, television, and new media industry is fast-paced and constantly changing, and technologies advance and evolve at lightning speed. The ideal candidate will be able to adapt and respond quickly to the ever-changing needs of our members through a commitment to ongoing personal development and continuing education.

As a new employee you will be required to read and agree to all internal policies including, but not limited to, the areas of employment, privacy, health & safety, and harassment & violence.

Cover letters and resumes should be addressed to:
Jake Ivany, Operations Manager, I.A.T.S.E. Local 849

Applications can be sent via email to This email address is being protected from spambots. You need JavaScript enabled to view it. with the subject line “Your Name - Membership & Training Coordinator Application

I.A.T.S.E. Local 849 is committed to ensuring the ongoing success of our organization and its members and employees by providing an atmosphere which fosters the free sharing of ideas and nurtures growth through opportunities for training and education. I.A.T.S.E. Local 849 hires on the basis of merit and is committed to employment equity. We value diversity and inclusion in the workplace and we look forward to entertaining applications from all qualified persons. We thank you for your interest in being part of the I.A.T.S.E. Local 849 team, however, only those candidates selected for an interview will be contacted.

Accessibility note:  This position requires working in the Local 849 office, which is currently located on the second floor of a building which is only accessible by a winding flight of stairs.